CONSTITUTION AND BY-LAWS
CONNECTICUT MUNICIPAL ANIMAL
CONTROL OFFICERS' ASSOCIATION
ARTICLE I: NAME
The name of this non-profit organization shall be the "Connecticut Municipal Animal Control Officers Association," hereinafter referred to as the "Association."
ARTICLE II: PURPOSE
Section 1: To improve, promote and professionalize animal control.
Section 2: To advance the education and training of any Animal Control Officer.
Section 3: To promote legislation pertaining to animal control.
Section 4: To educate the public about animal control work.
Section 5: To establish uniform guidelines for animal control.
Section 6: To help Municipal or State Animal Control Officers deal with the stress of their job and work more effectively with the public.
ARTICLE III: MEMBERSHIP
Section 1: Any adult person or organization, who is actively working in or affiliated with municipal animal control work may be granted membership in the Association providing the following qualifications are met:
a) Payment of current dues to the Treasurer; and
b) Qualifications under the requirements of one of the types of membership as described herein; and
c) Adherence to the Constitution and By-Laws of the Association.
Section 2: The Association shall be open for membership at any time, and membership shall be available to any person without regard to race, creed, color, national origin, or sex.
Section 3: Types of membership
a) Regular Members: Any person who shall adhere to the purpose of the Association and who shall be employed by any municipality, town or city department handling Animal Control work, whether her or she be part time or full time, or any State Animal Control Officer or retirees with at least 20 years experience in animal control. Regular members shall be afforded all privileges of the Association as may be prescribed in the Constitution and By-Laws.
b) Associate Members: Any employee of any Animal Control department or any person working in any animal-related field or any former State Animal Control Officer or former Municipal Animal Control Officer who has been a working officer. These members will be afforded all privileges of the Association as may be prescribed in the Constitution and By-Laws. (Associate members do not have voting powers.)
c) Organization Members: Any manufacturer, distributor, or wholesaler of any pet or animal-related product or any local or regional humane society or humane organization within the state or any other State Animal Control Associations. Organization members shall have all the privileges of the Association as may be prescribed in the Constitution and By-Laws. (Organization members do not have voting powers.)
d) Honorary Members: Persons upon whom the Association may wish to confer specialdistinction in recognition of outstanding service to the Association and or animal control programs. Nomination to honorary member status shall be made to the association by any member to the Board of Directors. A two-third vote of the voting membership present at any meeting bestows an honorary membership. Honorary members may not vote, or hold office, or represent the Association in any manner. An honorary member shall be exempt from payment of all dues.
e) Support Members: Any individual who is not currently employed in an animal control or animal-related field but supports the goals and purpose of this organization. These members will be afforded all privileges of the association as may be prescribed in the Constitution and By-Laws. (Support members do not have voting powers.)
Section 4: Membership Dues:
a) Regular: $5.00 per year
b) Associate: $5.00 per year
c) Organization: $75.00 per year
d) Honorary: No dues
e) Support: $5.00 per year
Section 5: Duties and Responsibilities of Members:
It shall be the responsibility of all members to promote the purpose of the Association, and the health, education, and welfare of those interested in the field of Municipal Animal Control.
Section 6: Application for Membership and Identification of Members:
a) Request or nomination for any type of membership shall be made directly to the secretary or treasurer and approval and classification shall be designated by the Board of Directors.
b) Upon approval of membership and payment of dues required, all members shall be given an identification card provided by the secretary.
Section 7: Removal:
Any member may be removed for just cause from the Association by a majority vote of the regular membership present at any regular or special meeting called for the purpose; providing, however, that any such action must first be presented to the Board of Directors for review and approval, and recommendation to the voting membership. Any member so removed has the right to appeal such removal to the Board of Directors.
Section 8: Annual dues of regular, associate, support and organization members are due and payable within 30 days after the start of a new fiscal year, and if such dues are not paid within this time period, such membership shall cease.
ARTICLE IV: FISCAL YEAR
The fiscal year of the Association shall begin on September 1 and end on the following August 31.
ARTICLE V: MEETING OF MEMBERS
Section 1: Regular Meetings: Regular meetings shall be held quarterly or as deemed necessary through the fiscal year. Notification of the meeting shall be at least five days in advance. No alcoholic beverages will be allowed at any regular meeting.
Section 2: Special Meetings: Regular or special meetings shall be called at any time by the secretary or other designated Board member if so directed by the Board of Directors. Notification of such meeting shall be at least five days in advance.
Section 3: Quorum: Five percent of the regular members shall constitute a quorum for the transaction of business at any meeting of the Association, but lesser numbers shall have the power to adjourn to a specified later date.
Section 4: Rules: Any question concerning parliamentary procedure at meetings of the Association shall be determined by reference to Robert's Rules of Order, Revised.
ARTICLE VII: MEETINGS OF THE BOARD OF DIRECTORS
Section 1: Organization Meeting: A meeting of the Directors shall be held following the Election of officers, which shall be designated the Organization Meeting.
Section 2: Other Meetings: Other meetings of the Board of Directors may be held at such other times as may be determined by the Board.
Section 3: Quorum: Seventy-five-percent (75%) of the Directors then in office shall constitute a quorum for the transaction of any business.
ARTICLE VIII: OFFICERS
Section 1: Numbers and Titles: The officers of the Association shall be a President, Vice President, Secretary and Treasurer, all of whom shall be elected by the membership at the first meeting of the fiscal year in which their term expires. A majority of all votes cast by a secret ballot for an office shall be necessary for election. In the event any ballot tabulation does not show a majority for any nominee for an office, there shall be further ballots with the nominee receiving the lowest vote tally being dropped from the second and succeeding ballots until a nominee receives a majority of all votes cast. Where there is only one (1) candidate for office, elections may be by voice vote. Officers will serve for a period of one (1) year and thereafter until their successors are elected. Only regular (voting) members may hold office.
Section 2: Nominations: Qualified candidates will be sought for officer elections. Notice of nomination submissions will be announced and accepted by a designated Board member or an appointed committee. Applicants for such vacancies shall be members in good standing. Notification of all names submitted for nomination shall be at least 15 days prior to the meeting date.
Section 3: President: The President shall preside at all meetings of the Association; shall have power to act on behalf of the Association with the consent of the Board of Directors; shall act as spokesperson for the Association; shall be an ex officio member of all committees; shall act as liaison between the Association and all other organizations; shall delegate such duties to other members and officers of the Association as necessary unless otherwise provided herein; and shall perform such additional duties as may be incident to the office of President or as deemed necessary by the Board of Directors.
Section 4: Vice President: The Vice President shall, in the absence or disability of the President, perform the duties of the President and act in his or her stead.
Section 5: Secretary:
a) Shall keep the minutes of the proceedings of all meetings of the Association; shall maintain a permanent record of such proceedings; shall keep a record of the attendance of all meetings; shall have custody of the original copy of the Constitution and By-Laws, and all other records not specifically assigned to other offices.
b) Shall maintain a file of correspondence to the President and the Association; shall furnish literature to individuals upon request; shall maintain an up-to-date mailing list of the Association; shall issue notices for all meetings, and shall perform such duties to the office as the Board of Directors may designate.
Section 6: Treasurer:
a) Shall be responsible for all funds and have charge and custody of the financial records of the Association. He or she shall deposit, in the name of the Association in one or more banks or incorporated trust companies within the State of Connecticut designated as depositories by the Board of Directors, all moneys received and generally shall perform such duties incident to the office of Treasurer.
b) Funds shall be withdrawn from any depository upon a check signed by the Treasurer. The bank signature card for all bank accounts shall have the signatures of both the Treasurer and the President.
c) The books and accounts of the Association shall be audited periodically, at least twice a year, by a committee of two (2), selected by the Board of Directors.
Section 7: Board of Directors: The Board of Directors shall consist of the President, Vice President, Secretary and Treasurer.
ARTICLE IX: STANDING COMMITTEES
Section 1: Conference Committee: shall consist of Association members and members of other groups which sponsor the conference.
a) Program Subcommittee: shall formulate proposed topics and speakers for the conference, secure the services of the speakers selected and verify with the speaker in writing, obtain and handouts from the speaker and make copies for the attendees, send written thank you letters to speakers after the conference, design and collect completed conference questionaires.
b) Vendor Subcommittee: shall send letters soliciting sales representatives to display at the conference and door prizes for the conference, shall send confirmation letters to the companies that register and thank you letters to those that display at the conference or contribute door prizes.
c) Souvenir Subcommittee: shall propose items for the conference give-away and arrange for purchase of the item selected by the membership.
d) Award Committee: shall receive nominations for the Paul A. Denault and Theresa Foss Memorial ACO of The Year Award, review nominations and select one person for that award, purchase the plaque and other award plaques as may be voted by the membership.
e) Administration Subcommittee: shall design and print the program, certificates and nametags, purchase ribbons, nametag holders, copy material from the Department of Agriculture and include it in the pack of handouts, advertise the conference in the NACA News, prepare the conference budget, make all arrangements at the host facility, prepare hanout packets, send thank yous to the host facility and sponsors, mail conference brochures, conduct registration and compile list of attendees.
f) Fundraising Subcommittee: shall present ideas to raise funds to support the conference to the association membership.
g) Prize Subcommittee: shall help obtain door prizes and raffle prizes and run the door prize drawing.
h) Photography Subcommittee: shall take photos of each conference, and mount and display the photos of past conferences.
Section 2: Scholarship committee: shall consist of the members of the Board of Directors and shall meet as necessary to consider applications.
ARTICLE X: OTHER COMMITTEES
The Board of Directors may appoint committees as deemed necessary to carry out the work of the Association. All committee members shall serve until their respective successors are appointed and the Board of Directors shall have the power to fill vacancies in all committees.
ARTICLE XI: REPRESENTATIVES
Regular members shall be elected by a vote of the association membership to represent the Association at meetings of other organizations, including but not limited to the State of Connecticut Rabies Advisory Committee, the Commissioner of Agriculture’s Humane Advisory Committee and the Connecticut Coalition for Animal Legislation.
ARTICLE XII: FEES
Directors, officers, or committee members of the Association shall not receive any salary or fee for their services, but may receive reimbursement for reasonable, authorized expenses, approved by the Board of Directors, incurred in the performance of their association duties. Any request for reimbursement must be accompanied by a validated receipt. Any request for reimbursement over $50 must be approved by a majority vote of the members at a regular meeting.
ARTICLE XII: CONFERENCES
The Board of Directors shall establish training conferences as needed.
ARTICLE XIV: AMENDMENT OF BY-LAWS
These by-laws may be repealed, altered, or amended by majority vote of the regular members at any meeting of this Association called for that purpose, provided any alteration or change proposed shall first have been submitted to the Board of Directors for review not less than thirty (30) days prior to the holding of such meeting. Following such review by the board, copies of such proposed alterations or changes shall be mailed to all members of the association, not less than fifteen (15) days prior to the holding of such meeting.
ARTICLE XV: EFFECTIVE DATE
These by-laws, effective upon their adoption, supersede all former by-laws of this association.
ARTICLE XVI: DISSOLUTION
Section 1: The Association may be dissolved only by written consent of not less than two-thirds of the voting members present at a meeting convened for that purpose.
Section 2: Upon dissolution, all remaining assets shall be distributed equally among the members that, at the time of dissolution, are members in good standing, except honorary members, or the membership may vote to donate all remaining assets to the Connecticut Animal Population Control Fund, other animal control officers associations or any non-profit animal welfare organization.